Privacy Notice - Data Protection Act 1998
We, Birches Head High School are a data controller for the purposes of the Data Protection Act. We collect information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data and use it to:
• Support your teaching and learning;
• Monitor and report on your progress;
• Provide appropriate pastoral care, and
• Assess how well your school is doing.
This information includes your contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs and relevant medical information (*1). If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken.
We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.
We are required by law to pass some information about you to the Local Authority and the Department for Education (DfE)
If you want to see a copy of the information about you that we hold and/or share, please contact Mrs K Thompson, School Business Manager.
If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:
stoke.gov.uk (*2)
What the Department does with pupils' and children's data
Who the Department passes pupil data to
If you are unable to access these websites we can send you a copy of this information. Please contact the LA or DfE as follows:
Neil Chadwick
Information Governance Manager
01782 233386
Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street
London
SW1P 3BT
Website: www.education.gov.uk
email: http://www.education.gov.uk/help/contactus
Telephone: 0370 000 2288
In addition for Secondary and Middle deemed Secondary Schools
Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide both your and your parent’s/s’ name(s) and address, and any further information relevant to the support services’ role. However, if you are over 16, you (or your parent(s)) can ask that no information beyond names, address and your date of birth be passed to the support service. Please inform (Insert name of School Administrator) if you wish to opt-out of this arrangement. For more information about young peoples’ services, please go to the Directgov Young People page at www.direct.gov.uk/en/YoungPeople/index.htm or the LA website shown above.
(*1) Attendance is not collected for pupils under 5 at Early Years Settings or Maintained Schools as part of Censuses for the Department for Education. This footnote can be removed where Local Authorities collect attendance for under 5’s for their own specific purposes.
(*2) Local Authority to provide a link to their website with information on uses they make of data and any other organisations they share data with. Ideally they should also provide an address where parents without internet access can write for information.
